Roles and Responsibilities

Board members are the governing body of the ATIS. They are committed to the long-term interests of the ATIS and meet every month to oversee and direct business operations, set policies, approve decisions, evaluate executive performances, and fulfill fiduciary responsibilities.

 

President
  • Attend the board meetings and the AGM
  • Run the meetings
  • Assign tasks
  • Help and support all the other board members
  • Sign all the documentation needed
  • Responsible for the Admin Assist

In order to be considered for this position, the candidate will have to:

  • BE A CERTIFIED MEMBER IN GOOD STANDING for at least 12 months before applying for the position.
  • Agree to attend all (if possible) board meetings and the AGM. Not attending three board meetings in a row, without a good excuse, will automatically disqualify the member from the position.
Vice-President
  • Attend the board meetings and the AGM
  • Run the meetings in the absence of the President
  • Help and support all the other board members 

In order to be considered for this position, the candidate will have to:

  • BE A CERTIFIED MEMBER IN GOOD STANDING for at least 12 months before applying for the position.
  • Agree to attend all (if possible) board meetings and the AGM. Not attending three board meetings in a row, without a good excuse, will automatically disqualify the member from the position.
Treasurer
  • Attend the board meetings and the AGM
  • Present a financial report at every board meeting
  • Pay all invoices promptly
  • Prepare all documentation for the accountant
  • Communicate with the Membership Director and the Website Director regarding the members (not) in good standing
  • Communicate with the Exam Coordinator regarding the candidates for the examination (paid/non-paid)
  • Signing authority

In order to be considered for this position, the candidate will have to:

  • BE A MEMBER IN GOOD STANDING for at least 12 months before applying for the position.
  • Agree to attend all (if possible) board meetings and the AGM. Not attending three board meetings in a row, without a good excuse, will automatically disqualify the member from the position.

 

Exam Coordinator
  • Attend the board meetings and the AGM
  • Decide on the dates for the orientations and the exams and communicate them promptly to the Website Director
  • Prepare and deliver the mandatory orientations for the associate members and for the members going for certification
  • Collect data regarding the language combinations from the candidates
  • Assign candidates’ ID and communicate them promptly to the candidates
  • Communicate with STIBC regarding markers and texts for the associate exams
  • Communicate with CTTIC regarding markers and texts for the certificate exams
  • For the in-person exams, scan / save and send the exams either to STIBC or to CTTIC
  • Communicate the results to the candidates
  • Communicate with the Membership Director and the Treasurer in the case of successful candidates / appeal cases.
  • Supervise the in-person exams with help from the other board members
  • Collect the frequent questions from the candidates to create FAQ on the website
  • Communicate with the candidates

In order to be considered for this position, the candidate will have to:

  • BE A MEMBER IN GOOD STANDING for at least 12 months before applying for the position. Certified member preferred for this position.
  • Agree to attend all (if possible) board meetings and the AGM. Not attending three board meetings in a row, without a good excuse, will automatically disqualify the member from the position.
Membership director
  • Attend the board meetings and the AGM
  • Communicate with the Treasurer and the Exam Coordinator and keep track of all members in Good Standing
  • Prepare the annual certificates and have the President sign them
  • Email the certificates to the members

In order to be considered for this position, the candidate will have to:

  • BE A MEMBER IN GOOD STANDING for at least 12 months before applying for the position.
  • Agree to attend all (if possible) board meetings and the AGM. Not attending three board meetings in a row, without a good excuse, will automatically disqualify the member from the position.

 

Website Director
  • Attend the board meetings and the AGM
  • Communicate with the Treasurer, the Exam Coordinator and the Membership Director to keep the members’database up to date
  • Post the announcements for the exams promptly
  • Keep the website up to date (exam amounts, news, webinars posts, etc…)
  • Keep the list of the board members updated

In order to be considered for this position, the candidate will have to:

  • BE A MEMBER IN GOOD STANDING for at least 12 months before applying for the position.
  • Agree to attend all (if possible) board meetings and the AGM. Not attending three board meetings in a row, without a good excuse, will automatically disqualify the member from the position.

 

Secretary
  • Attend the board meetings and the AGM
  • Prepare documentation for the board meetings (agenda, minutes, doodle polls, etc) and circulate them amongst the board members
  • Take notes during the meetings and prepare the minutes
  • Distribute the emails to the corresponding board member
  • Organize the email account

In order to be considered for this position, the candidate will have to:

  • BE A MEMBER IN GOOD STANDING for at least 12 months before applying for the position.
  • Agree to attend all (if possible) board meetings and the AGM. Not attending three board meetings in a row, without a good excuse, will automatically disqualify the member from the position.
Board member at large
  • Attend the board meetings and the AGM
  • Help and support all the other board members
  • Bring their expertise to the board

In order to be considered for this position, the candidate will have to:

  • BE A MEMBER IN GOOD STANDING for at least 12 months before applying for the position.
  • Agree to attend all (if possible) board meetings and the AGM. Not attending three board meetings in a row, without a good excuse, will automatically disqualify the member from the position.