Roles and Responsibilities

Board members are the governing body of the ATIS. They are committed to the long-term interests of the ATIS and meet every month to oversee and direct business operations, set policies, approve decisions, evaluate executive performances, and fulfill fiduciary responsibilities.

President

• Attend the board meetings and the AGM
• Run the meetings
• Assign tasks
• Help and support all the other board members
• Sign all the documentation needed
• Responsible for the Admin Assist

In order to be considered for this position, the candidate will have to:

• BE A CERTIFIED MEMBER IN GOOD STANDING for at least 12 months before applying for the position.
• Agree to attend all (if possible) board meetings and the AGM. Not attending three board meetings in a row, without a good excuse, will automatically disqualify the member from the position.

Vice-President

• Attend the board meetings and the AGM
• Run the meetings in the absence of the President
• Help and support all the other board members 

In order to be considered for this position, the candidate will have to:

• BE A CERTIFIED MEMBER IN GOOD STANDING for at least 12 months before applying for the position.
• Agree to attend all (if possible) board meetings and the AGM. Not attending three board meetings in a row, without a good excuse, will automatically disqualify the member from the position.

Treasurer

• Attend the board meetings and the AGM
• Present a financial report at every board meeting
• Pay all invoices promptly
• Prepare all documentation for the accountant
• Communicate with the Membership Director and the Website Director regarding the members (not) in good standing
• Communicate with the Exam Coordinator regarding the candidates for the examination (paid/non-paid)
• Signing authority

In order to be considered for this position, the candidate will have to:

• BE A MEMBER IN GOOD STANDING for at least 12 months before applying for the position.
• Agree to attend all (if possible) board meetings and the AGM. Not attending three board meetings in a row, without a good excuse, will automatically disqualify the member from the position.

Exam Coordinator

• Attend the board meetings and the AGM
• Decide on the dates for the orientations and the exams and communicate them promptly to the Website Director
• Prepare and deliver the mandatory orientations for the associate members and for the members going for certification
• Collect data regarding the language combinations from the candidates
• Assign candidates’ ID and communicate them promptly to the candidates
• Communicate with STIBC regarding markers and texts for the associate exams
• Communicate with CTTIC regarding markers and texts for the certificate exams
• For the in-person exams, scan / save and send the exams either to STIBC or to CTTIC
• Communicate the results to the candidates
• Communicate with the Membership Director and the Treasurer in the case of successful candidates / appeal cases.
• Supervise the in-person exams with help from the other board members
• Collect the frequent questions from the candidates to create FAQ on the website
• Communicate with the candidates

In order to be considered for this position, the candidate will have to:

• BE A MEMBER IN GOOD STANDING for at least 12 months before applying for the position. Certified member preferred for this position.
• Agree to attend all (if possible) board meetings and the AGM. Not attending three board meetings in a row, without a good excuse, will automatically disqualify the member from the position.

Membership director

• Attend the board meetings and the AGM
• Communicate with the Treasurer and the Exam Coordinator and keep track of all members in Good Standing
• Prepare the annual certificates and have the President sign them
• Email the certificates to the members

In order to be considered for this position, the candidate will have to:

• BE A MEMBER IN GOOD STANDING for at least 12 months before applying for the position.
• Agree to attend all (if possible) board meetings and the AGM. Not attending three board meetings in a row, without a good excuse, will automatically disqualify the member from the position.

Website Director

• Attend the board meetings and the AGM
• Communicate with the Treasurer, the Exam Coordinator and the Membership Director to keep the members’database up to date
• Post the announcements for the exams promptly
• Keep the website up to date (exam amounts, news, webinars posts, etc…)
• Keep the list of the board members updated

In order to be considered for this position, the candidate will have to:

• BE A MEMBER IN GOOD STANDING for at least 12 months before applying for the position.
• Agree to attend all (if possible) board meetings and the AGM. Not attending three board meetings in a row, without a good excuse, will automatically disqualify the member from the position.

Secretary

• Attend the board meetings and the AGM
• Prepare documentation for the board meetings (agenda, minutes, doodle polls, etc) and circulate them amongst the board members
• Take notes during the meetings and prepare the minutes
• Distribute the emails to the corresponding board member
• Organize the email account

In order to be considered for this position, the candidate will have to:

• BE A MEMBER IN GOOD STANDING for at least 12 months before applying for the position.
• Agree to attend all (if possible) board meetings and the AGM. Not attending three board meetings in a row, without a good excuse, will automatically disqualify the member from the position.

Board member at large

• Attend the board meetings and the AGM
• Help and support all the other board members
• Bring their expertise to the board

In order to be considered for this position, the candidate will have to:

• BE A MEMBER IN GOOD STANDING for at least 12 months before applying for the position.
• Agree to attend all (if possible) board meetings and the AGM. Not attending three board meetings in a row, without a good excuse, will automatically disqualify the member from the position.